Build the recipient plan before buying the codes. Country, budget and distribution ownership matter more than a single global face value.
Group recipients by their Microsoft account market, choose a local denomination and assign a distribution owner. Do not convert a currency label into a promise of worldwide redemption.
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Build a recipient-group plan
This illustrative plan shows how to structure a campaign. It is not a quote or a list of confirmed individual recipients.
| Recipient group | Product line | Quantity | Distribution owner |
|---|---|---|---|
| US-account recipients | US · 25 USD | 25 | Your rewards coordinator |
| UK-account recipients | UK · 20 GBP | 25 | Your UK team coordinator |
| Account market not confirmed | Do not assign a code yet | Pending | Collect the market, not account credentials |
Set a fair budget without mixing currencies
A 25 USD card and a 25 GBP card are not the same local reward. Decide whether fairness means an equal local face value or an approximate purchasing budget. Keep each card currency and the USD procurement amount in separate columns.
Control the distribution
Assign one owner for the batch, confirm the recipient list and use a restricted delivery channel. Record allocation and receipt without keeping full gift-card codes in an open spreadsheet. Decide how you will handle a changed recipient or an unclaimed allocation before distribution.
Collect only what the campaign needs
For planning, use a recipient-group identifier, account market and required quantity. Do not ask for Microsoft passwords or two-factor codes. Your organisation remains responsible for employee privacy, local tax treatment and any rewards policy. This guide does not provide tax advice.
Turn the recipient plan into order lines
Create a separate purchasing line for each product market and denomination, meeting the displayed minimum on each line. Keep recipient counts, purchased codes and distributed codes as separate records.
Review the current seller total and the campaign date before payment. Do not distribute a code until delivery to the purchasing account is confirmed. Plan the purchasing batch ↗
Choose the right codes for your business
Review the product market, denomination and quantity in your business account. Keep the recipient balance separate from the seller amount.